In general, you will report current data as of the time of your report submission. However, some questions will prompt you to report data for the “most recently completed academic year” (designated as August through July for CAA reports). If you are submitting a report that is due August 1 and your academic year does not end until after the submission date, you should report data based on the most recently completed academic year as it is defined by your program.
Submitting Candidacy Applications
Accreditation Handbook—Chapter XVI: Procedures for Achievement and Maintenance of a Candidacy Status
Candidacy applications are not submitted online via EnGauge. New developing programs with no students enrolled must apply using the Application for Candidacy [DOC]. Instructions are provided in the Accreditation Handbook and online.
System-wide
Sessions Timing Out
EnGauge is a secure web portal that is set to “time out” after approximately 30 minutes if left inactive. This is a standard setting to protect the system. To avoid losing your data, make sure to save frequently. When the session times out, you will need to log on to access the system again. If you saved data prior to that time-out, the entered data will not be lost.
If you are composing lengthy narrative responses, we recommend you draft those responses in a Microsoft Word (or other word processing software) document and then copy and paste that text into the related text box in the system. This will help you avoid the frustration of timing out.
Faculty
Updating Faculty Information
You are able to update your faculty list at any time through a separate web form that may be accessed through your “My Account” page via the ASHA website. Through this feature you may add and remove faculty to be reported in your CAA report.
- Select “My Account” located on the top right corner of any page of the ASHA website or click on the “Update Faculty and Program Data” link on the right navigation bar on this CAA webpage
- Enter your ASHA login and password
- Select “Update My Program Data” under the CAA subheading to view the current list of faculty
- Review the list of faculty and edit or delete records
- If you are updating faculty at the same time you are completing your CAA report, be sure to return to the CAA report and refresh the faculty list (click on the Data Refresh button and select Faculty Information from the drop-down menu)
The Faculty List should represent all faculty currently hired and making contributions to the accredited program. Faculty members who have permanently left the program should be removed from the list. To update this list, you must add or remove faculty as referenced above. Detailed information for each faculty member will then be reported within your CAA report through EnGauge. The CAA encourages programs to use the Faculty Data Worksheets to compile data for each faculty member in the program seeking accreditation status prior to entering this information into EnGauge.
If you are reporting for both audiology and speech-language pathology programs, you will need to complete faculty lists separately for each report. Make sure that the faculty contributions are reported in proportion to their contribution for each professional area’s program.
Reporting Faculty Workload Contributions
The CAA defines full-time equivalent (FTE) as the amount of faculty workload that is distributed across all categories (classroom teaching, supervision, advising, administration, etc.) in contribution to the accredited graduate program. The program should provide faculty workload contributions for all faculty members (part-time, full-time, adjunct) who are employed by the institution and are contributing to the accredited or candidate program. This includes faculty who are members of departments other than the department in which the program resides. You should use the institution’s formula when providing the percentage of workload contribution for classroom teaching.
Courses
The CAA encourages programs to use the Courses Data Worksheets to compile data for each course offered in the program seeking accreditation status prior to entering this information into EnGauge.
Clinical Sites
The CAA encourages programs that are submitting an accreditation to use the Clinical Sites Data Worksheets to compile data for each clinical site used by the program seeking accreditation status prior to entering this information into EnGauge.
Praxis Pass Rates
Reporting Data for Students Who Took the Praxis Exam Twice
Programs are required to report results only once for test-takers who took the Praxis exam multiple times in a single examination reporting period. Note that test-takers who may have taken the exam in the first year of the 3-year reporting period and retook the exam in the second year of the 3-year reporting period should be reported in both years.
Reporting Praxis Pass Rates
Programs should report results on all test-takers from the program who take the Praxis exam within the referenced period/test cycle (comparable to an academic year). You can use ETS data from the Institutional Summary Report to identify individuals who took the exam in a particular reporting year/cycle. However, you also should compare ETS data to your own data within the past 3 years. You should not report data for individuals who graduated from the program more than 3 years ago. Programs also should develop a mechanism for tracking, documenting, and reporting on their graduates’ performance on the Praxis examination.
