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Reporting Changes

Accreditation Handbook—Chapter XI: Expectations of Programs


All accredited and candidate programs are required to advise the CAA of changes that may affect its compliance with all Standards for Accreditation and accreditation status. Most changes, such as those related to faculty or curriculum, are typically reported through annual reports.

Some types of changes do require prior approval by the CAA, while other types of changes simply require timely notification. Failure to advise the CAA or the Accreditation Office within the time lines may jeopardize the program’s accreditation status. The policy and procedures in Chapter XI, “Expectations of Programs,” of the Accreditation Handbook articulate how and when to report the following types of changes to the CAA:

Substantive Change Plans

Under CAA’s Substantive Change Policy, programs must seek approval when adding or modifying the education delivery to include distance education, satellite program or branch campus, or a contractual arrangement. Details and definitions are outlined in Chapter XI of the Accreditation Handbook.

Programs planning to seek approval of a proposed substantive change must contact the accreditation office at accreditation@asha.org to discuss the process and timelines. The program must:

  • Agree to not enroll students in the proposed additional modality until the substantive change has been approved by the CAA.
  • Submit a substantive change plan at least 12 months before the enrollment of students into the proposed program. Plans must be submitted by February 1 or August 1 for consideration by the CAA.
  • File a Notice of Intent at least 5 months before planned submission date (i.e., by September 1 for February 1 submission or by March 1 for August 1 submission). These notification deadlines allow sufficient time for the program to be appropriately scheduled and provided access to complete questions to support its request for a substantive change. If the program fails to meet the notification deadline, it will be scheduled for the next report fielding.
  • Provide documentation that final approval by all appropriate university and state authorities has been secured. Materials may be submitted for CAA review prior to the final approval by the authorizing body, but the CAA will not approve the plan until all approvals are final.
  • As of January 2020, candidacy programs are no longer eligible to seek approval of substantive changes during their candidacy term.

Temporary Waivers for Distance Education

During the COVID-19 pandemic, the CAA is temporarily waiving the timeline to file a notice of intent and the requirement that a change plan be submitted 12 months prior to enrollment for programs seeking permanent changes to offer distance education in accordance with the CAA’s policy and procedures for substantive changes. At this time, the CAA is not requiring programs that are delivering their curriculum via distance education on a temporary basis due to the pandemic to file a substantive change plan.

About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

Connect With ASHA

About the CAA

The Council on Academic Accreditation in Audiology and Speech-Language Pathology (CAA) accredits eligible clinical doctoral programs in audiology and master's degree programs in speech-language pathology. The CAA relies on a dedicated corps of volunteers serving as Council members and site visitors to accomplish the work of the accreditation program.

Contact the CAA

Questions and/or requests for information about accreditation or the CAA can be directed to:

The Council on Academic Accreditation in
Audiology and Speech-Language Pathology

American Speech-Language-Hearing Association
2200 Research Boulevard, #310
Rockville, MD 20850

800-498-2071

Email the CAA