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Site Visit Review Materials

Accreditation Handbook—Chapter XIX: Site Visit Planning and Conduct


Site visitors have reported that having materials in advance has increased their efficiency during the visit. The CAA hopes this practice will facilitate the site visit preparation and process for programs and the site visit team.

For virtual site visits, the CAA recommends that most documents be available to the team 30 days before the scheduled visit, including those listed to be available at the time of the site visit. Any materials that cannot be made available 30 days in advance, e.g. actual student or alumni files, the program must work with the Site Visit Chair to identify those documents and expectations for secure access during the site visit.

Prior to the Site Visit

Programs are required to provide electronic access to the following documents to the site visit team at least one month in advance of the site visit:

  • Department student handbook
  • Department clinical handbook, if different from the student handbook (given to students and/or supervisors)
  • University handbooks given to graduate students
  • University faculty handbooks
  • University promotion and tenure guidelines
  • University catalog/bulletin
  • University calendar for recent academic year
  • Flow chart showing university hierarchy with names, if available
  • Copies of all course syllabi
  • University policies and procedures
  • Copy of typical recruitment package sent to prospective students

Programs may provide this documentation by:

  • Providing URLs for materials that can be accessed on the program’s website
  • Granting temporary access to an internal site, such as a department or faculty intranet site
  • Establishing a unique website for site visit team members to access
  • A combination of these options

The CAA expects that this will not be an inconvenience, as most programs prepare and provide materials through this manner now. If this requirement presents a hardship to the program, the site visit chair must be advised as soon as possible.

At the Time of the Site Visit

The following materials must be made available at the time of the site visit and may be provided electronically or in hard copy. The program director should work with the site visit team chair to identify any other materials that would be needed.

  • Faculty meeting minutes
  • Minutes and/or procedures from department admissions committee
  • Minutes from department curriculum committee
  • Minutes/agenda/dates of any advisory board meetings
  • Lists of student files, current and past 3 years
  • Copies of course evaluation forms and practicum evaluation forms (student and supervisor/site)
  • Copies of employer, alumni, and exit surveys
  • Data compiled from assessments

About ASHA

The American Speech-Language-Hearing Association (ASHA) is the national professional, scientific, and credentialing association for members and affiliates who are audiologists, speech-language pathologists, speech, language, and hearing scientists, audiology and speech-language pathology support personnel, and students.

Connect With ASHA

About the CAA

The Council on Academic Accreditation in Audiology and Speech-Language Pathology (CAA) accredits eligible clinical doctoral programs in audiology and master's degree programs in speech-language pathology. The CAA relies on a dedicated corps of volunteers serving as Council members and site visitors to accomplish the work of the accreditation program.

Contact the CAA

Questions and/or requests for information about accreditation or the CAA can be directed to:

The Council on Academic Accreditation in
Audiology and Speech-Language Pathology

American Speech-Language-Hearing Association
2200 Research Boulevard, #310
Rockville, MD 20850

800-498-2071

Email the CAA